Vendor FAQs

Will Octoberfest and the Saxonburg Arts Festival be partnering again in 2022?

Octoberfest and the Saxonburg Arts Festival will be separate events occurring on the same weekend. Octoberfest will be taking place Friday, September 9 through Sunday, September 11 at the Saxonburg Volunteer Fire Company’s carnival grounds, and the Saxonburg Arts Festival will be taking place Saturday, September 10 and Sunday, September 11 at Roebling Park, Cooper Hall, and on Main Street. We encourage guests to make the most of their Saxonburg experience and attend both events! More information will be provided in summer 2022 regarding transportation offerings between both events. 

In 2022, Sprankle’s is proud to be partnering with the Saxonburg Volunteer Fire Company to host Octoberfest.

Why is the vendor fee double that of last year?

In 2021, Octoberfest was a two-day long festival; the third day was solely dedicated to the Saxonburg Arts Festival hosted by the Borough of Saxonburg. In 2022, Octoberfest will be three days long, hosted and funded by Sprankle’s and the Saxonburg Volunteer Fire Company. The vendor fees have been increased to help offset the cost of an additional festival day (additional entertainment, crew members, security, etc.), and to be able to have the means to include electricity in every vendor space.

Are you offering any vendor spaces on the grass (Passthrough) this year at a cheaper price?

All vendor spaces on the Octoberfest grounds and in the Northern Passthrough are priced equally due to the above changes to Octoberfest in 2022.

Can I have the same space as last year?

The map layout is subject to change in 2022. We cannot guarantee that you will be placed in the same space as 2021. We will do our best to accommodate vendor requests, however, assignment of exhibit space is at the sole discretion of Sprankle’s and the Saxonburg Volunteer Fire Company.

Are there any discounts for applying early?

There is a 10% Early Bird Discount if you submit your application and payment on or before December 31, 2021.

Will there be an admission fee for the Octoberfest grounds?

Yes, just as in 2021, there will be a $7 daily admission fee for guests to enter the Octoberfest grounds, with the option to purchase a weekend pass good for all three days of the festival (September 9–11). There is no admission fee for the Northern Passthrough.

NO! We are proud to announce that, due to the generosity of our sponsors and the support of our amazing vendors, Octoberfest 2022 will be a free entry event!

Is there a deadline to apply to be a vendor?

The vendor application deadline is June 1, 2022. August 1, 2022. Any applications submitted after August 1 may not be accepted, or may be subject to an additional late processing fee. Vendors who are accepted after August 1 may not be listed on promotional materials, maps, and/or directories.

When is vendor set-up?

Vendor set-up is Thursday, September 8, 2022 from 10am to 6pm. Final touches are Friday, September 9, 2022 from 9am to noon. All exhibits must be fully installed by noon on Friday, September 9 and all personal vehicles must be off the Octoberfest grounds by 2pm on Friday, September 9. A more detailed vendor check-in process will be released closer to the date of the festival.

Craft/artist vendor, food vendor, or non-profit vendor. Which one am I?
  • Craft/artist vendors sell handcrafted, natural, and/or artisanal decorative or functional items.
  • Food vendors are any vendors who prepare and sell ready-to-eat food to the public.
  • Non-profit vendors include non-profit organizations, school groups, and churches.
Will there be vendor parking near the grounds?

Vendor parking will be available in the lot behind the Saxonburg Volunteer Fire Company ambulance building and in the general SVFC parking lot across Horne Avenue. More parking information will be available closer to the festival dates.

Will there be food/drink tickets again this year for food vendors?

No! We are happy to announce that we have done away with food and drink tickets. Prepared food vendors will be able to accept their preferred forms of payment, and guests will no longer have to take time out of their experience to purchase tickets that they may or may not even use.

Will security be provided outside of event hours (nights and early mornings)?

Yes, at least two private security officers will be present overnight on the Octoberfest grounds to oversee the vendor spaces.

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