Vendor FAQs

Octoberfest 2024 will be held at Lernerville Speedway, 313 N Pike Road, Sarver, PA 16055.

We’ve outgrown our space at the Saxonburg Volunteer Fire Company Carnival Grounds. SVFC is doing some upgrades to the Carnival Grounds, and unfortunately, that means we will be losing some of our usable space. We are continuing to grow, so ultimately we need more space, not less!

The following charts outline the vendor fees for Octoberfest 2024. Each chart includes the cash/check discounted fee and the online fee for vendors who would prefer to pay online. Vendors who submit their application and payment on or before March 1 will receive 10% off their vendor fees regardless of payment method.

CRAFT VENDOR

FOOD VENDOR

SNACK VENDOR

There is a 10% Early Bird Discount if you submit your application and payment on or before March 1, 2024.

YES, as the event is being held at Lernerville, there is a $10 gate admission, but children 10 and under are FREE!

The vendor application deadline is August 16, 2024. Any applications submitted after August 16 may not be accepted, or may be subject to an additional late processing fee. Vendors who are accepted after August 16 may not be listed on promotional materials, maps, and/or directories.

Vendor set-up is Thursday, September 5, 2024 from 10am to 6pm. Final touches are Friday, September 6, 2024 from 9am to noon. All exhibits must be fully installed by noon on Friday, September 6 and all personal vehicles must be off the Octoberfest grounds by 2pm on Friday, September 6.

Lernerville has a process called “SWEEP” which means prior to “show time” (a.k.a. gates open to the public), Lernerville Staff clears the grounds of EVERYONE, including staff and vendors. Then staff and vendors enter at the gate with their vendor wristbands. No one without a vendor wristband will be permitted into the grounds unless you purchase a ticket. This will happen approximately 90 minutes before show time. Each vendor will be supplied a “Vendor” wristband upon their initial check-in at the vendor entry gate. Each vendor must supply the name(s) of those who will be in their booth.

• Craft/artist vendors sell handcrafted, natural, and/or artisanal decorative or functional items.
• Food vendors sell food prepared on-site or ready for immediate consumption.
• Snack vendors sell packaged-on-site or pre-packaged snack food items (i.e. candy, kettle corn, cookies, ice cream, shaved ice, etc.).
• Non-profit vendors include non-profit organizations, school groups, and churches.

There will be a discounted fee for non-profit vendors to help cover the cost of utilities and maintenance. The following chart outlines the non-profit vendor fees for paying with cash or online. Please note that the 10% early bird discount does not apply to non-profit vendors since the fees are already heavily discounted.